Therapy Companion vs TherapyNotes
One system for the whole practice, at one price.
TherapyNotes is an EHR. Therapy Companion is the EHR plus client engagement, the whole revenue cycle, and practice operations, in one subscription. The comparison below prices both line by line, including the add-ons and the metered lines that move with your caseload.
Compare the full monthly cost of your practice software.
TherapyNotes on the left, Therapy Companion on the right, both totals and the difference between them. Change the roster, the volume or any cost below and every figure on this page recomputes.
- TherapyNotes plan$69.00
- TherapyFuel AI$40.00
- Premium Telehealth$15.00
- Electronic claims50 x $0.14$7.00
- Text or call appointment reminders50 x $0.14$7.00
- Tools bought alongside it3 example rows, editable below$79.99
Individual practice plan- One plan, one priceEverything in the inventory below$199.00
- Tools bought alongside itNone: the capabilities are in the price$0.00
This compares one solo practice. A group buys on oversight rather than per-seat arithmetic: supervision hours, co-signatures owed, licensure and CE deadlines, caseload and revenue across the roster. See the practice command center, or the group and enterprise pricing path.
Cost calculator
Everything behind those two totals.
The stacks at the top of this page are built from the rows below. Change any of them and both totals, the difference and the capability table further down all recompute. Every row is tagged with where its number came from.
TherapyNotes: Solo plan with TherapyFuel AI and Premium Telehealth
Therapy Companion includes built-in HIPAA telehealth in its price, so the equivalent TherapyNotes configuration carries Premium Telehealth rather than leaving it out.
- TherapyNotes planPublished rateA solo practice is $69 a month. A group is $79 for the first clinician plus $50 for each additional one. TherapyNotes publishes that formula, so it is used rather than extrapolated.$69.00
- TherapyFuel AIPublished ratePer enabled clinician, per month, on top of the plan.$40.00
- Premium TelehealthPublished ratePer enrolled clinician, per month. Carried here to match built-in HIPAA video.$15.00
- Electronic claimsFrom your volumeElectronic billing is $0.14 per use, with none included in the plan.$7.0050 x $0.14
- Text or call appointment remindersFrom your volumeText or call reminders are $0.14 each. Email reminders are free.$7.0050 x $0.14
TherapyNotes plan and usage$138.00 a month
Bought alongside it
Capability the TherapyNotes plan above does not cover, and the one Therapy Companion price does. These are example figures from public pricing pages verified in July 2026, not your bill. Set each one to what you actually pay, or to zero. They are counted once for the practice, so a group scenario understates them.
- Inquiry and referral trackingExample, editableNot part of the referenced plan. Standard, non-promotional rate.$
- Between-session client toolingExample, editableSeparate tooling for homework, reflections and check-ins.$
- Document and file handlingExample, editableMonthly billing for practice document storage and handling.$
Tools alongside the plan$79.99 a month
Manual work you want back
Hours a month across the practice that you would rather not spend. These are your target, not a measured Therapy Companion result; none has been measured. The capability table further down prices several rows directly from these hours.
- Documentation and retypingExample, editableNotes finished after hours, and the same information entered twice.hrs
- Billing and denial follow-upExample, editableClaim corrections, resubmissions, appeals and payer phone calls.hrs
- Intake, forms and administrationExample, editablePaperwork, agreements, scheduling changes and chasing signatures.hrs
- Owner and practice reportingExample, editablePulling numbers out of separate systems into a spreadsheet.hrs
- Supervision and licensure trackingExample, editableSupervision hours, co-signature chasing, CE and renewal deadlines.hrs
18 hours a month at $75$1,350.00 a month
- TherapyNotes Solo plan with TherapyFuel AI and Premium Telehealth and usage
- $1,656 / yr
- Tools bought alongside it
- $960 / yr
- Manual work, 18 hrs a month at $75
- $16,200 / yr
- Total current burden
- $18,816 / yr
- Therapy Companion
- $2,388 / yr
Your inputs show $16,428 a year between what you pay and do today and one Therapy Companion price. Every part of that figure is a number you can see and change above.
The inputs behind these numbers. Every one is editable in the panels beside this, and none of them is a measured Therapy Companion result.
- Clinicians
- 1
- Sessions billed to insurance each month
- 50
- Manual work you want back
- 18 hrs a month
- Value of an hour of that time
- $75half the $150 session rate
- Tools bought alongside TherapyNotes
- $79.99 a month
On top of the software cost
What the same 50 sessions a month look like once payers get them.
This is a separate calculation from the one above and it is never added into it. It models what the market does to claims at your volume, using dated CMS years from the Therapy Companion analysis.
This behaves like margin, not new revenue. The sessions behind these claims already happened: the hour was worked, the note was written, the claim was filed. Recovering the payment costs no further delivery, which is why it sits closer to profit than to turnover. It is still money at risk in the market, not money Therapy Companion has measured itself recovering.
- Sessions billed a year
- 60050 a month × 12
- Denied
- 112 sessions600 × 18.7%
- Potentially recoverable on appeal
- $5,487$16,830 × 32.6% overturned
- Admin time to appeal all of it
- 94 hrs112 × 50 min
Read separately, not summed. The direct difference above is arithmetic on published prices. The $5,487 here is modeled revenue at risk, not money Therapy Companion recovers.
The denial rates, overturn rates and appeal-time estimate come from the Therapy Companion analysis of 1.25 billion CMS claims. They describe the market, not a Therapy Companion outcome; none has been measured and none is claimed. Insurance Intelligence helps a practice identify and prepare this work in one place; it is not payer approval, not full-service billing, and it does not guarantee that any claim is paid.
Line by line
What each capability costs on the other side.
Every row is something the one Therapy Companion price includes. Beside it is what the same capability costs with TherapyNotes: a published price where they sell it, and the time the calculator above already prices where they do not. Metered rows are computed at 50 claims a month.
| Capability | Therapy Companion | TherapyNotes |
|---|---|---|
| Practice foundation: records, scheduling, online booking, billingTherapyNotes Solo plan. therapynotes.com/pricing, verified July 17 2026, re-checked July 21 2026 by direct read after automated retrieval failed. | Included | $69.00Published price |
| AI-assisted documentationTherapyFuel AI, per enabled clinician, on top of the plan. therapynotes.com/pricing, verified July 17 2026, re-checked July 21 2026. | Included | +$40.00Published price |
| Built-in HIPAA telehealthPremium Telehealth, per enrolled clinician. Carried here because the Therapy Companion price includes built-in video, so leaving it out would compare two different workflows. therapynotes.com/pricing, verified July 17 2026, re-checked July 21 2026. | Included | +$15.00Published price |
| Claims workflow and electronic filingElectronic billing is $0.14 per use with none included in the plan. Computed at 50 claims: 50 × $0.14. therapynotes.com/pricing, verified July 17 2026, re-checked July 21 2026. | Included | +$7.00Metered |
| Appointment remindersText or call reminders are $0.14 each; email reminders are free. Computed at 50: 50 × $0.14. therapynotes.com/pricing, verified July 17 2026, re-checked July 21 2026. Therapy Companion does not offer SMS reminders and makes no parity claim. | Included (email and in-app; no SMS today) | +$7.00Metered |
| Client portal and between-session care, not included in the TherapyNotes priceHomework, reflections and check-ins are not part of the referenced plan. Public pricing page for that tool, checked July 2026. A real price for a real product, not an estimate of what the vendor would charge. | Included | +$50.00Separate tool |
| Inquiry, consultation and referral pipeline, not included in the TherapyNotes priceNot part of the referenced plan. Standard, non-promotional rate. Public pricing page for that tool, checked July 2026. A real price for a real product, not an estimate of what the vendor would charge. | Included | +$20.00Separate tool |
| Document and file handling, not included in the TherapyNotes priceNot part of the referenced plan. Public pricing page for that tool, checked July 2026. A real price for a real product, not an estimate of what the vendor would charge. | Included | +$9.99Separate tool |
| Insurance intelligence, not included in the TherapyNotes priceNot sold as a plan feature by any of the three, so the requirements, follow-ups and appeal preparation are done by hand. Priced at the billing and denial follow-up hours you set above. | Included | $300.00 (4 hours) of your timeCalculated from the calculator above |
| Supervision, co-signature, licensure hours and CE tracking, not included in the TherapyNotes priceNot part of the referenced plan, so supervision sign-off and licensure or CE deadlines are tracked by hand. Priced at the supervision and licensure hours you set above. | Included | $75.00 (1 hour) of your timeCalculated from the calculator above |
| Couples and group therapy workflows, not included in the TherapyNotes priceIncluded in the Therapy Companion price. What it costs otherwise is not something the dated sources behind this table settle; see the note below. | Included | Not listed |
| Practice operations, reporting and insights, not included in the TherapyNotes priceOwner reporting that has to be pulled out of separate systems into a spreadsheet. Priced at the owner and practice reporting hours you set above. | Included | $150.00 (2 hours) of your timeCalculated from the calculator above |
| Secure intake, forms and agreements, not included in the TherapyNotes pricePaperwork, agreements and chasing signatures that the referenced plan does not cover end to end. Priced at the intake and administration hours you set above. | Included | $225.00 (3 hours) of your timeCalculated from the calculator above |
| Migration, data ownership and export, not included in the TherapyNotes priceIncluded in the Therapy Companion price. What it costs otherwise is not something the dated sources behind this table settle; see the note below. | White-glove, included | Not listed |
| Attributable monthly costPublished prices, separate tools, metered charges and the value of the time the calculator above prices. Rows the sources cannot settle are excluded, which makes this total smaller than TherapyNotes’s real bill rather than larger. | $199 | $967.99 |
These 9 capabilities are not included in the TherapyNotes price. For each one the clinician either buys a separate tool and pays for it on top, or does the work themselves and spends their own time on it, which is what this table is pricing. Where they buy a tool, the figure is that tool’s real published price. Where they do the work, 4 rows are priced at the hours and hourly value you set in the calculator above, currently $750.00 a month of your own time. The 2 rows left blank are ones that can be priced neither way from the dated sources behind this table, so nothing is counted for them at all and the total below is smaller than the real one rather than larger.
How this total was kept honest. 8 rows carry a published or metered price. 2 could not be settled from the dated sources behind this table and are excluded. That is not a claim TherapyNotes lacks them, and every exclusion makes the figure above smaller. Separate-tool figures are real prices from public pricing pages checked in July 2026, not estimates of what TherapyNotes would charge.
Prices change. Every source and the day it was checked is listed with the dated receipt below. This compares published cost, and makes no claim that one product is the right choice for every practice.
What the one price covers
Everything in the Therapy Companion column.
TherapyNotes bills several of these as separate lines, and does not sell some of them at all. The table above prices each one.
One plan, one price$199 / monthClinical work
- Session preparation and AI-assisted documentationIncluded
- Treatment plans, assessments and risk screeningIncluded
- Supervision and co-signature workflowIncluded
- Licensure hours, CE and renewal trackingIncluded
Clients
- Scheduling, online booking and the client portalIncluded
- Secure intake, forms and agreementsIncluded
- Between-session homework, reflections and check-insIncluded
- Couples and group therapy workflowsIncluded
Revenue
- Claims workflow and superbillsIncluded
- Insurance intelligenceIncluded
- Billing, invoices and practice revenueIncluded
The practice around it
- Built-in HIPAA telehealthIncluded
- Practice operations, reporting and insightsIncluded
- Therapist and client phone appsIncluded
- Data ownership, export and white-glove migrationIncluded
* Figures above are calculated from TherapyNotes's published pricing pages, checked on the dates below, for one solo practice. Payment-processing fees excluded for both products. Standard, non-promotional rates are used.
therapynotes.com/pricingVerified July 17, 2026 · re-checked July 21, 2026Read directly after automated retrieval could not verify the page on July 17, 2026.
Migration boundaryWhat transfers, and what still needs review
- IncludedGuided migration support during founding onboardingWhat that support covers is agreed on the call rather than promised here.
- ControlledImported clients arrive inactiveThe therapist chooses which active clients are invited. No client is contacted until the practice decides.
- ReversiblePractice-record export on demandStandard formats, before, during, and after. No lock-in.
Not claimed: No migration duration or speed is stated. No claim of zero data loss. No claim that support is equal across every source system. The TherapyNotes importer is specifically not described as verified, because it has not been verified. The migration walkthrough shows exactly what transfers.
Before deciding
Questions to verify before you switch.
Competitor figures were verified on the dates shown; plans change, so check each source. TherapyNotes’ pricing page could not be verified by automated retrieval on July 17, 2026 and was read directly.
How does TherapyNotes price a group?+
TherapyNotes runs $69 per month solo, or $79 for the first clinician plus $50 per additional clinician for groups, plus $40 per enabled clinician for TherapyFuel AI, per its pricing page in July 2026. Therapy Companion publishes individual pricing and scopes group pricing to the roster and operating model.
What are the per-use charges?+
Electronic billing, ERA, eligibility, and text or call reminders are $0.14 per use, with email reminders free, per its pricing page in July 2026. The Therapy Companion individual plan has a claims workflow with no per-claim fee in this scenario and uses email and in-app reminders rather than SMS.
What does Therapy Companion claim about security?+
HIPAA compliance is independently verified by Accountable, with signed BAAs, 38 published HIPAA policies, a completed security risk assessment, and 42 CFR Part 2 handling. Two-factor authentication is built and is not yet turned on for accounts, and no timeline is promised. HITRUST certification is on the roadmap and is not held.