Therapy Companion vs SimplePractice
One system for the whole practice, at one price.
Compare Therapy Companion and SimplePractice for a solo practice using AI notes, appointment reminders, and insurance claims. Review the published prices, adjust the calculator to your workload, and check how each platform fits your clinical and billing workflow.
Compare the full monthly cost of your practice software.
SimplePractice on the left, Therapy Companion on the right, both totals and the difference between them. Change the roster, the volume or any cost below and every figure on this page recomputes.
- SimplePractice subscription$79.00
- AI Note Taker add-on$35.00
- Electronic claims — Insurance Essentials50 x $0.39$19.50
- Tools bought alongside it3 example rows, editable below$79.99
Individual practice plan- One plan, one priceEverything in the inventory below$199.00
- Tools bought alongside itNone: the capabilities are in the price$0.00
This compares one solo practice. A group buys on oversight rather than per-seat arithmetic: supervision hours, co-signatures owed, licensure and CE deadlines, caseload and revenue across the roster. See the practice command center, or the group and enterprise pricing path.
Cost calculator
Everything behind those two totals.
The stacks at the top of this page are built from the rows below. Change any of them and both totals, the difference and the capability table further down all recompute. Every row is tagged with where its number came from.
SimplePractice: Essential + Note Taker
Essential at $79/month is modeled for one clinician because it includes appointment reminders and secure messaging. Note Taker is a $35/month add-on on Starter, Essential and Plus; AI alone does not require an upgrade. Standard prices checked October 1, 2026; promotions excluded.
This estimate excludes taxes, payment processing, insurance status checks, annual AMA fees and optional Insurance Navigator. It is a software-and-claims scenario, not a complete invoice.
- SimplePractice subscriptionPublished rateEssential for one clinician. A multi-clinician practice requires Plus.$79.00
- AI Note Taker add-onPublished ratePer clinician, per month, on top of the plan.$35.00
- Electronic claims — Insurance EssentialsFrom your volumeNo free claims. Marginal rates: first 250 at $0.39; next 350 at $0.37; next 400 at $0.35; thereafter $0.33. Effective October 1, 2026.$19.5050 x $0.39
SimplePractice plan and usage$133.50 a month
Bought alongside it
Capability the SimplePractice plan above does not cover, and the one Therapy Companion price does. These are example figures from public pricing pages verified in July 2026, not your bill. Set each one to what you actually pay, or to zero. They are counted once for the practice, so a group scenario understates them.
- Inquiry and referral trackingExample, editableNot part of the referenced plan. Standard, non-promotional rate.$
- Between-session client toolingExample, editableSeparate tooling for homework, reflections and check-ins.$
- Document and file handlingExample, editableMonthly billing for practice document storage and handling.$
Tools alongside the plan$79.99 a month
Manual work you want back
Hours a month across the practice that you would rather not spend. These are your target, not a measured Therapy Companion result; none has been measured. The capability table further down prices several rows directly from these hours.
- Documentation and retypingExample, editableNotes finished after hours, and the same information entered twice.hrs
- Billing and denial follow-upExample, editableClaim corrections, resubmissions, appeals and payer phone calls.hrs
- Intake, forms and administrationExample, editablePaperwork, agreements, scheduling changes and chasing signatures.hrs
- Owner and practice reportingExample, editablePulling numbers out of separate systems into a spreadsheet.hrs
- Supervision and licensure trackingExample, editableSupervision hours, co-signature chasing, CE and renewal deadlines.hrs
18 hours a month at $75$1,350.00 a month
- SimplePractice Essential + Note Taker and usage
- $1,602 / yr
- Tools bought alongside it
- $960 / yr
- Manual work, 18 hrs a month at $75
- $16,200 / yr
- Total current burden
- $18,762 / yr
- Therapy Companion
- $2,388 / yr
Your inputs show $16,374 a year between what you pay and do today and one Therapy Companion price. Every part of that figure is a number you can see and change above.
The inputs behind these numbers. Every one is editable in the panels beside this, and none of them is a measured Therapy Companion result.
- Clinicians
- 1
- Sessions billed to insurance each month
- 50
- Manual work you want back
- 18 hrs a month
- Value of an hour of that time
- $75half the $150 session rate
- Tools bought alongside SimplePractice
- $79.99 a month
On top of the software cost
What the same 50 sessions a month look like once payers get them.
This is a separate calculation from the one above and it is never added into it. It models what the market does to claims at your volume, using dated CMS years from the Therapy Companion analysis.
This behaves like margin, not new revenue. The sessions behind these claims already happened: the hour was worked, the note was written, the claim was filed. Recovering the payment costs no further delivery, which is why it sits closer to profit than to turnover. It is still money at risk in the market, not money Therapy Companion has measured itself recovering.
- Sessions billed a year
- 60050 a month × 12
- Denied
- 112 sessions600 × 18.7%
- Potentially recoverable on appeal
- $5,487$16,830 × 32.6% overturned
- Admin time to appeal all of it
- 94 hrs112 × 50 min
Read separately, not summed. The direct difference above is arithmetic on published prices. The $5,487 here is modeled revenue at risk, not money Therapy Companion recovers.
The denial rates, overturn rates and appeal-time estimate come from the Therapy Companion analysis of 1.25 billion CMS claims. They describe the market, not a Therapy Companion outcome; none has been measured and none is claimed. Insurance Intelligence helps a practice identify and prepare this work in one place; it is not payer approval, not full-service billing, and it does not guarantee that any claim is paid.
Line by line
What each capability costs on the other side.
Every row is something the one Therapy Companion price includes. Beside it is what the same capability costs with SimplePractice: a published price where they sell it, and the time the calculator above already prices where they do not. Metered rows are computed at 50 claims a month.
| Capability | Therapy Companion | SimplePractice |
|---|---|---|
| Practice foundation: records, scheduling, online booking, billingSimplePractice Essential for one clinician, including appointment reminders and secure messaging. Standard plan pricing checked October 1, 2026. Note Taker is also available on Starter. | Included | $79.00Published price |
| AI-assisted documentationNote Taker add-on, $35 per clinician on any plan. Standard pricing checked October 1, 2026; introductory discounts excluded. | Included | +$35.00Published price |
| Claims workflow and electronic filing50 x $0.39. No free claims. Marginal rates: first 250 at $0.39; next 350 at $0.37; next 400 at $0.35; thereafter $0.33. Effective October 1, 2026. SimplePractice support, checked October 1, 2026. | Included | +$19.50Metered |
| Appointment remindersText reminders are included on Essential and Plus. Therapy Companion does not offer SMS reminders and makes no parity claim. Eligibility checked October 1, 2026. | Included (email and in-app; no SMS today) | IncludedIncluded in plan |
| Client portal and between-session care, not included in the SimplePractice priceHomework, reflections and check-ins are not part of the referenced plan, so this is separate tooling. Public pricing page for that tool, checked July 2026. A real price for a real product, not an estimate of what the vendor would charge. | Included | +$50.00Separate tool |
| Inquiry, consultation and referral pipeline, not included in the SimplePractice priceNot part of the referenced plan. Standard, non-promotional rate. Public pricing page for that tool, checked July 2026. A real price for a real product, not an estimate of what the vendor would charge. | Included | +$20.00Separate tool |
| Document and file handling, not included in the SimplePractice priceNot part of the referenced plan. Public pricing page for that tool, checked July 2026. A real price for a real product, not an estimate of what the vendor would charge. | Included | +$9.99Separate tool |
| Built-in HIPAA telehealthTelehealth is included on all SimplePractice plans. Plan eligibility checked October 1, 2026. | Included | IncludedIncluded in plan |
| Insurance intelligence, not included in the SimplePractice priceYour estimate of remaining billing and appeal work with Insurance Essentials. Optional Insurance Navigator adds insurance automation at separate claim rates; it is excluded from this scenario. These hours are editable, not a vendor charge or measured time saving. | Included | $300.00 (4 hours) of your timeCalculated from the calculator above |
| Supervision, co-signature, licensure hours and CE tracking, not included in the SimplePractice priceNot part of the referenced plan, so supervision sign-off and licensure or CE deadlines are tracked by hand. Priced at the supervision and licensure hours you set above. | Included | $75.00 (1 hour) of your timeCalculated from the calculator above |
| Couples and group therapy workflows, not included in the SimplePractice priceIncluded in the Therapy Companion price. What it costs otherwise is not something the dated sources behind this table settle; see the note below. | Included | Not listed |
| Practice operations, reporting and insights, not included in the SimplePractice priceOwner reporting that has to be pulled out of separate systems into a spreadsheet. Priced at the owner and practice reporting hours you set above. | Included | $150.00 (2 hours) of your timeCalculated from the calculator above |
| Secure intake, forms and agreements, not included in the SimplePractice pricePaperwork, agreements and chasing signatures that the referenced plan does not cover end to end. Priced at the intake and administration hours you set above. | Included | $225.00 (3 hours) of your timeCalculated from the calculator above |
| Migration, data ownership and export, not included in the SimplePractice priceIncluded in the Therapy Companion price. What it costs otherwise is not something the dated sources behind this table settle; see the note below. | White-glove, included | Not listed |
| Attributable monthly costPublished prices, separate tools, metered charges and the value of the time the calculator above prices. Rows the sources cannot settle are excluded, which makes this total smaller than SimplePractice’s real bill rather than larger. | $199 | $963.49 |
These 9 capabilities are not included in the SimplePractice price. For each one the clinician either buys a separate tool and pays for it on top, or does the work themselves and spends their own time on it, which is what this table is pricing. Where they buy a tool, the figure is that tool’s real published price. Where they do the work, 4 rows are priced at the hours and hourly value you set in the calculator above, currently $750.00 a month of your own time. The 2 rows left blank are ones that can be priced neither way from the dated sources behind this table, so nothing is counted for them at all and the total below is smaller than the real one rather than larger.
How this total was kept honest. 6 rows carry a published or metered price. 2 could not be settled from the dated sources behind this table and are excluded. That is not a claim SimplePractice lacks them, and every exclusion makes the figure above smaller. Separate-tool figures are real prices from public pricing pages checked in July 2026, not estimates of what SimplePractice would charge.
Prices change. Every source and the day it was checked is listed with the dated receipt below. This compares published cost, and makes no claim that one product is the right choice for every practice.
Deciding whether to switch
Is Therapy Companion a good SimplePractice alternative for your practice?
Consider Therapy Companion if you want documentation from typed notes, scheduling, billing, and between-session client work in one subscription. Compare your actual workflow and total cost before deciding to move.
Walk through the work you need
- AI notes without session recording, with clinician review and signature.
- Homework and check-ins connected to the care record.
- Claims and denial follow-up, with your payer connections checked in a demo.
Check cost and migration scope
The individual plan is $199 per month or $1,999 per year. Therapy Companion may cost more than the SimplePractice plan and add-ons you need; use the comparison above with your own inputs. Group pricing is scoped separately.
Migration time depends on your export, record volume, and review needs; there is no fixed completion time. Agree the scope and timeline in writing, review the imported records, and then choose a go-live date.
Review the migration processThis comparison is published by Therapy Companion. SimplePractice prices and plan details are linked to their sources below; check those sources before purchasing.
What the one price covers
Everything in the Therapy Companion column.
SimplePractice bills several of these as separate lines, and does not sell some of them at all. The table above prices each one.
One plan, one price$199 / monthClinical work
- Session preparation and AI-assisted documentationIncluded
- Treatment plans, assessments and risk screeningIncluded
- Supervision and co-signature workflowIncluded
- Licensure hours, CE and renewal trackingIncluded
Clients
- Scheduling, online booking and the client portalIncluded
- Secure intake, forms and agreementsIncluded
- Between-session homework, reflections and check-insIncluded
- Couples and group therapy workflowsIncluded
Revenue
- Claims workflow and superbillsIncluded
- Insurance intelligenceIncluded
- Billing, invoices and practice revenueIncluded
The practice around it
- Built-in HIPAA telehealthIncluded
- Practice operations, reporting and insightsIncluded
- Therapist and client phone appsIncluded
- Data ownership, export and white-glove migrationIncluded
* Figures above are calculated from SimplePractice's published pricing pages, checked on the dates below, for one solo practice. Payment-processing fees excluded for both products. Standard, non-promotional rates are used.
simplepractice.com/pricingStandard plan and Note Taker prices checked October 1, 2026
SimplePractice support · Subscription plan and pricing FAQsPlan eligibility and add-on pricing checked October 1, 2026
SimplePractice support · Comparing features by planReminder and Note Taker eligibility checked October 1, 2026
SimplePractice support · October insurance pricing changesClaim rates effective October 1, 2026 · checked October 1, 2026Uses Insurance Essentials. Optional Insurance Navigator is not included in this scenario.
Migration boundaryWhat transfers, and what still needs review
- CostMigration is freeMigration from SimplePractice is free.
- IncludedGuided migration support during founding onboardingWhat that support covers is agreed on the call rather than promised here.
- ControlledImported clients arrive inactiveThe therapist chooses which active clients are invited. No client is contacted until the practice decides.
- ReversiblePractice-record export on demandStandard formats, before, during, and after. No lock-in.
Not claimed: No migration duration or speed is stated. No claim of zero data loss. No claim that support is equal across every source system.
Before deciding
Questions to verify before you switch.
Competitor figures were verified on the dates shown; plans change, so check each source. Therapy Companion pricing comes from its own pricing page.
Does SimplePractice include AI notes?+
Note Taker is an optional $35/month per-clinician add-on on Starter, Essential and Plus. Starter plus Note Taker is $84/month before claim fees. This calculator uses Essential plus Note Taker at $114/month because the scenario also includes ordinary appointment reminders and secure messaging. Starter reminder support is limited to telehealth appointments. Standard prices checked October 1, 2026.
How does the price compare?+
At 50 electronic claims per month, one clinician on SimplePractice Essential with Note Taker pays a modeled $133.50: $79 + $35 + 50 × $0.39. Therapy Companion is $199/month or $1,999/year. The calculator keeps software costs, optional outside tools and the value of your time separate. The SimplePractice estimate excludes promotions, taxes, payment processing, status checks, annual AMA fees and optional Insurance Navigator.
What changed in SimplePractice claim fees on October 1, 2026?+
Free monthly claims ended on all plans. Insurance Essentials now charges $0.39 for each of the first 250 claims, $0.37 for claims 251–600, $0.35 for claims 601–1,000 and $0.33 thereafter. These are marginal bands: 300 claims cost $116, not 300 times the lower rate. The optional Insurance Navigator offering has separate, higher claim rates.
What actually transfers in a move?+
Clients, notes, appointments, and documents import from a SimplePractice export. Historical clients arrive as a roster, and the therapist chooses which active clients are invited. No duration is promised.